Event Planning Guide

What is the difference between a conference and convention? How should you set up and organize a board meeting? What items should I take care of in my event planning checklist? How should I promote an event? What should I look for when booking a space? What are the best ways to use web services like Eventbrite, Lanyrd, and Plancast?

With all of these questions, planning meetings and events, especially for someone new to the whole think, can be daunting. That's why we've put together a content library to help you learn more about what goes into planning an event. We're continuously adding new content so please check back regularly!

NEWEST ADDITIONS TO THE GUIDE:


Effective Board Meetings

The Business Dictionary defines a board meeting as a ‘formal meeting of the board of directors of an organization, held usually at definite intervals to consider policy issues and major problems. Presided over by a chairperson of the organization or his or her appointee, it must meet the quorum requirements and its deliberations must be recorded in the minutes.

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Types of meetings and events

What’s the difference between a seminar and a workshop? A trade show and an exhibition ? With all the different meeting terms it can get quite confusing! If you happen to plan meetings it pays to get your terminology right, that’s why we here at eVenues put together this handy list of all the types of meetings and events.

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What is a Conference?

A conference is generally understood as a meeting of several people to discuss a particular topic. It is often confused with a convention, colloquia or symposium. While a conference differs from the others in terms of size and purpose, the term can be used to cover the general concept.

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What is a Convention?

Las Vegas cocktail waitresses used to have an exasperated look on their faces during the convention season. Conventions used to be the realm of shriners and midwest men, all convening for a gathering for their trade or business gathering. Today, say the word convention and chances are high people think of Comic-Con, Trekkies or gatherings of like-minded enthusiasts of a common interest.

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What is a Seminar?

A seminar may be defined as a gathering of people for the purpose of discussing a stated topic. Such gatherings are usually interactive sessions where the participants engage in discussions...

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Planning a Workshop

Planning a workshop may seem daunting, but if divided into steps, the stress can be alleviated. Many people use the terms workshop and seminar interchangeably, but there are a few distinctions.

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Product Launch Events

Product launch events are essential to the existence of businesses, but are critical to a startups. Product launches are designed to achieve the specific purpose of creating awareness and publicity for a particular product/brand. Success can determine the fate of the product, as a launch will be directly responsible for the level of immediate and post-launch sales that is generated.

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What is a Colloquium?

"Colloquium" is a Latin derivative that refers to an informal meeting or seminar which is usually of an academic nature where different scholars/lecturers/specialist deliver lectures on different topics at each meeting. Each presenter will then entertain questions based on their delivery. The meeting is of a dual nature where an address is followed by a question and answer session/forum.

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The Quick and Dirty Guide to Meetup.com

Hearing a lot about Meetup.com and wondering why more and more people are joining Meetup to promote their events, making new friends etc.? Let's find out.

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What is a Consumer Show?

A consumer show, also referred to as a trade show, is a large-scale showcase of various products, prototypes and inventions designed to bring them to the attention of new potential buyers. These expos are often industry-specific for both logistical and marketing reasons.

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Event Planning in Seattle: The Venue Guide

From the quiet downtown streets with its towering office buildings, to the trendy and hip neighborhoods of Capitol Hill and Queen Anne with their bars and coffee shops, down to the large event spaces and venues in the SODO district, Seattle offers a diverse set of choices...

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The eVenues City Venue Guides

Finding the right venue for your meeting or event has always been a bit of a headache, especially for those who don’t regularly plan events. In the past, the problem was not knowing what kind of meeting rooms and event venues were available in your city.

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Event Planning in San Francisco: The Venue Guide

As the hub of finance and culture in Northern California, San Francisco offers a lot of choices when it comes to event venues. Whether you're planning a small group meeting, a workshop, a seminar, or a large corporate gala, you're sure to find a San Francisco venue that...

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Event Planning in Los Angeles: The Venue Guide

If the never-ending parties in Hollywood are any indication (not to mention the countless photo and film shoots and business meetings), the city of Los Angeles certainly does not suffer from a dearth of event venues. From no-frills...

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What is a breakout session?

A breakout session is generally understood to be a relatively short session where a small group of attendees, drawn from a large conference or convention, discusses specific subjects or aspects of the broad theme of the main gathering...

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Business Dinners and Banquets

Whether designed to celebrate previous achievements or launch something new, business dinners and banquets tend to be more formal than other meetings or events. No matter the size of your company, you’ll need to consider some common issues when planning one of these affairs...

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Organizing Team Building Events

A team-building event can sharply divide opinion among both management and employees. Some see these activities as vital to strengthening the bonds between coworkers, making employees more effective and conscientious as members of a team. Others can view these exercises as a distraction that takes them...

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Successful Fundraising Events

A common way to raise funds is to hold a large annual event or perhaps a series of smaller quarterly events related to a seasonal theme. The challenge for all organizations—schools, charities, faith-based groups, cultural institutions—is managing these events so that they...

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What is a Symposium?

Often the first step in organizing a symposium is to issue a call for papers on the subject at hand. This process is usually accomplished through trade publications and their corresponding websites, along with relevant social media platforms. An organizing committee can then choose the presenters...

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